Email Policy for the College of Nursing

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Policy Intent: 

Provide guidance for use of email by students, faculty and staff.

Policy Statement: 
  • UI email accounts should only be used for university or college of nursing business.
  • Any email that is sent from your UI account should always be respectful, courteous, and professional.
  • Responses from your UI account—particularly to group/listserv email—should be respectful, courteous, and professional at all times—even if you disagree with the subject matter.
  • Email distribution via a CON listserv should be solely for college-related matters.
  • Any CON listserv should only be used if absolutely necessary (persistently determine if the information contained in the email is indeed something that needs to be shared with ALL faculty, staff and/or students).
  • Internal CON promotions distributed via listserv should be coordinated through OCM to avoid redundancy and eliminate duplicate emails from multiple sources.
  • The “reply all” feature should not be used on any emails received from a listserv (responses should be directed specifically to the sender and/or additional recipients as necessary).
  • UI emails are a matter of public record; as a general rule of thumb, don’t write anything that you wouldn’t feel comfortable reading on the front page of the Daily Iowan.
  • For additional email policies, the College of Nursing will defer to UI’s IT Policy: http://cio.uiowa.edu/policy

 

  1. Process
  • Report inappropriate or offensive UI email usage to your supervisor.
  • Email exchanges/responses can sometimes be misinterpreted; when in doubt, pick up the phone, or make an appointment for some face-to-face dialog.
  • Contact OCM if you would like assistance in drafting an email for a CON or UI listserv.
Quarter of Last Review: 
Apr-Jun (default)
Year of Last Review: 
2012
Domain: 
Finance and Operations
Final Approval: 
Assistant Dean of Finance and Operations
Responsible Unit: 
F&O