Guidelines for the Utilization of the Nursing Clinical Education Center (NCEC)

1) Reserving the Rooms and/or Resources in the NCEC

The NCEC will follow policy and procedure guidelines noted in UIHC LD-GI-04.16 “Utilization of UIHC Facilities”

The NCEC room schedule calendar is available as a “read only” function to any UIHC and CON faculty and staff with access to UIHC Outlook under public folders/ Departments/ UIHC Nursing Administration for viewing.

Primary contacts:

For UIHC requests Becky Hurt (becky-hurt@uiowa.edu) at 356-4304                         

For CON requests to Cristina Richards (cristina-richards@uiowa.edu) at 356-3902 or as a backup Carolyn Smith (carolyn-smith@uiowa.edu)  at 356-1613

The College of Nursing’s and Department of Nursing’s Nursing Clinical Education Center staff have priority for all rooms and equipment. Each entity will book rooms at least six months in advance (and can reserve up to one year in advance).  Every year in January/February for the next academic year (Fall/Spring) rooms will be reserved for each entity (CON and UIHC) prior to opening space to the public. NCEC conference rooms and equipment may be booked up to 6 months in advance (January 1 for July 1, rolling forward (eg. February 1 for August 1, etc.) by other UI College of Nursing, UIHC staff and/or outside guests.  Standing or recurring room and equipment reservations may be accepted, again for a period of 6 months ONLY.  It is the responsibility of the requesting party to renew any ongoing reservations and to cancel rooms and equipment that are no longer needed. 

The NCEC Leadership Team (CON and UIHC) reserve the right to bump scheduled parties in the event that a NCEC activity requires priority scheduling. 

Storage space is very limited in the NCEC and given that multiple users have access to the space, it is not possible to ensure security of  items left in the NCEC. Generally, equipment and supplies used in the NCEC intermittently are not able to be stored in the NCEC. If there is frequent use of the equipment in the NCEC (such as weekly) requests for storage will be entertained on a case by case basis.

2) Preparing to Engage in Activities in the NCEC

The UIHC directional sign policy will be followed to guide participants to your offering. Contact Facilities Services at 6-2009 for event signage guideline assistance.

It is expected that UI Hospitals and Clinics fire code policy will be followed by users. 
Any required services or equipment related to the room use must be provided by UI Hospitals and Clinics staff (e.g. signage, hall set up, etc.)

The requesting party is responsible for making arrangements with Housekeeping for general room set up via http://www.healthcare.uiowa.edu/fs/.  All requesting parties are responsible for returning the room to its original state, including the room set up, return of equipment and disposal of food/beverage refuse.  A room layout map is available in each of the conference rooms and classrooms.

If booking an event with food with full service, it is recommended that the NCEC Kitchen (W430) be booked at the same time.

No food and/or drinks will be allowed in computer lab (W433).

3) Engaging in Activities in the NCEC

Participants are expected to adhere to the UIHC dress code during simulation.

Upon arrival to the NCEC and prior to departure, the party who has reserved the room will review the status of all equipment with designated NCEC staff. Expenses related to facility use or damage to the equipment (photocopying, consumable medical supplies, dietary, etc.) are borne by the requesting party.

AV directions are provided in each room.  The requesting party is responsible for operating all AV.  To preserve the life of expensive projector bulbs, it is important to properly shut down all equipment when finished.

Parties requesting the use of high fidelity simulation must be qualified and have permission from the NCEC Leadership Team or make arrangements and be prepared to pay $500.00 per hour for trained personnel to support your simulation.

Only approved moulage products may be applied to mannequins following proper procedures for use as approve by the NCEC Leadership Team. Instillations and moulage must be removed at the completion of the simulation following manufacturer recommendations.

Malfunctions of mannequins and/or equipment are to be reported to NCEC staff in person, via phone or e-mail IMMEDIATELY and NCEC staff (NCEC Manager, Cristina Richards) will assist with troubleshooting.

One-time use supplies for simulation will be the responsibility of the reserving party. Regularly scheduled classes through the College of Nursing and specific training courses for the Department of Nursing may utilize NCEC supplies. All other users must provide disposable supplies as applicable to their reservation.

Equipment (e.g. CWS crash cart, Alaris pumps, etc) for use in simulation must be reserved using the NCEC equipment folder on Outlook.

It is the responsibility of the requesting party to ensure post simulation that supplies and equipment are returned to pre-simulation conditions/status before departure

4) NCEC Fees

Additional Fees:

Users are responsible for expenses incurred due to improper use of equipment.

Policy History

Written: August 2005

Revised: 1/06, 02/08/06; 6/19/06; 8/15/06; 8/24/06, 11/08/07, 12/10/07; 1/7/08; 7/11